Exhibitor Kit Please note that this page is always being updated as new information becomes available
Exhibitor Kit & Checklist
For a full list of show rules and regulations please read the exhibitor guide: Exhibitor Kit - MEET Show Checklist *Coming soon* Supplier Information *Coming soon*
Monday, May 4th - 12 noon – 5pmTuesday, May 5th - 8am – 5pm
All exhibits must be completed by 5pm on Tuesday, May 5th. Aisle carpets will be laid after 5pm Tuesday.
Absolutely no dollies will be permitted in the exhibit halls after that time.
EXHIBITORS WILL NOT BE PERMITTED IN THE BUILDING AFTER 6PM
MOVE-OUT
Thursday, May 7th - 4pm-10pmFriday, May 8th - 8am -12 noon
IMPORTANT NOTICES
If freight is still on the show floor on Friday, May 8th at Noon, Show Management reserves the right to ship your freight with the Official Show Carrier (Armour / Beyond Borders Logistics & Consulting Inc.) with all costs being billed to the exhibitor.
Please note: If you are using another carrier and foresee a problem with Friday morning pick-up, please contact Show Management.
While Show Management will take all reasonable security measures to safeguard small items, immediate removal of such items will minimize the possibility of loss. Show Management is not responsible for the loss of any item from an exhibitor’s booth, nor is the facility.
No exhibit may be removed in part or in whole prior to the close of the show at 4pm, Thursday, May 7th.
Show Hours
Wednesday, May 6th
9:00am - 5:00pm
Thursday, May 7th
9:00am – 4:00pm
Booth Guidelines
STAFFING YOUR BOOTH All exhibitors are expected to be in their booths during all published show hours, as we do receive consumer complaints about un-manned displays. Our visitors pay an entrance fee and expect to be able to do business with our exhibitors at any time during show hours. If you are in violation of this rule, your company may not be permitted to exhibit with us in the future.
DEMONSTRATIONS AND HANDOUTS Exhibitors demonstrating products and/or distributing marketing materials, product samples or souvenirs are not permitted to do outside the confines of their rented exhibit area. Working in the aisle is strictly prohibited and will be enforced by show management. This includes any mascots. Please do not block your neighboring booths with an 8’ sidewall. No 8’ sidewalls are permitted past 6’ from your back wall, without permission of Show Management.
SECURITY
Exhibitors are required to maintain staff within their booth during all show hours. To minimize the risk of theft, we suggest you keep your booth staffed until the aisles have been cleared of all attendees at the end of show days. Exhibitors are reminded that Show Management does not assume any responsibility for losses; therefore, exhibitors should take all reasonable precautions to protect their own property, including all required insurance.
Show Decorator: Global Convention Services
Global Convention Services is the show decorator and provides carpet, tables, chairs, cleaning, signage etc.
Please order directly with them using this form: Click Here
Advance Price Deadline : April 23, 2026 Ordering Deadline : May 1, 2026 Send completed form along with Method of Payment to info@globalconvention.ca
Electrical Forms
Each exhibitor, not per booth space, will receive one 110v, 750 wall (1 plug).
Public WiFi availability at the venue may be limited. If you require a reliable internet connection for your booth, please contact Bell Aliant directly at 1-866-425-4268 to arrange service.
Shipping
DIRECT TO SHOW shipment
Monday, May 4th - 9:00am to 5:00pm
All deliveries must be cosigned in the following manner:
Mechanical Electrical Electronic Technology ShowExhibiting Company’s Name Booth # C/O Moncton Coliseum Complex 377 Killam Drive, Moncton NB E1C 3T1
Please Note: Shipments to Moncton Coliseum Complex must be prepaid and scheduled to arrive no earlier than 9am, Monday, May 4th. Collect shipments or those arriving prior to May 4th will not be accepted by facility staff.
April 10th to May 1st, 2026 (fees applicable) must be addressed as follows: Mechanical Electrical Electronic Technology Show Exhibiting Company’s Name Booth # C/O Global Convention Services 106 Beaverbrook St Moncton, NB E1C 9S7
It is your responsibility to arrange to ship your exhibit to the show and back to your place of business, after the show is over. Please ship during the posted move-in/move-out hours only.
a) Exhibitor shall obtain and maintain at its own expense a comprehensive general liability and all risk property insurance policy acceptable to MPE for the period commencing on the first move-in date and terminating on the last move-out date. The policy shall name MPE as additional insured and insure Exhibitor against all claims of any kind arising from or in any way connected with Exhibitor’s presence or operations at the Show. The policy shall provide coverage of at least $1,000,000 for each separate occurrence. At the request of MPE, Exhibitor shall provide MPE with a certificate of insurance verifying the policy.
b) Exhibitor is responsible to insure and protect its own exhibit, personnel, display and materials from any damage or loss through theft, fire, accident or other cause and accepts all risks associated with the use of the exhibit space and its environs. Exhibitor shall not make any claim or demand or take any legal action, whatsoever, against MPE, the Show sponsors or the facility in which the Show is held, for any loss, damage or injury howsoever caused, to Exhibitor, its officers, directors, agents, representatives, and employees or their respective property.
SMOKING REGULATIONS No smoking is permitted inside any building.
ALCOHOL/DRUGS REGULATIONS No alcohol may be consumed on show site other than during designated times and locations as specified in this Exhibitor Service Manual and/or on posted signage by the show facility. Alcohol consumption is strictly forbidden during all move-in and move-out hours. Additionally, the use or distribution of illegal drugs is strictly forbidden. Any persons including exhibitors, service providers, employees, attendees or anyone else working at or attending the show that does not comply with this policy will be removed from the show and their credentials will be revoked.
ANIMALS/PETS Only Service animals are allowed inside the building during event hours of the event.
HELIUM ITEMS It is not permissible to have helium-filled balloons.
Vehicles in Exhibits
If your exhibit includes a vehicle, Show Management must be informed so we can schedule a move in time. You must have a locking gas cap, a maximum quantity of ¼ gas tank and you must disconnect the battery.
No trucks, signs or mobile signs of any kind will be allowed in the parking lot, once the show is open. During move-in/move-out, please do not block the loading doors with your vehicle
Compressors
Please note that the facility does not provide compressed air, and any compressors brought onsite must operate at a noise level of 60 dB or lower. If you plan to bring or require a compressor, please notify the Show Manager in advance to ensure proper arrangements are made
Food Sampling
If you have food/beverage samples or products they must be pre-approved by show management and the facility.
In efforts to protect potential joint customers from fraudulent events and scammers, we request that you do not create your own Facebook Event. This helps us manage registrations for the event and ensures that our team are available to support both exhibitors and potential attendees with any questions, comments, or concerns that they have.
Please feel free to reach out to your show manager or show marketing manager with your companies’ Facebook page and we can add you as a co-host to the official event.
Show personnel will maintain a show office and show personnel will be available on the floor during move-in, all show hours and move-out.
SCAM WARNING
There have been a number of spam emails offering our attendee lists. These are scams and the senders are unauthorized to use the Marketplace Events’ name. These scammers are attempting to receive monies from exhibiting companies without providing anything in return. These emails are not approved by Marketplace Events, and Marketplace Events would never ask for bank information or other sensitive information over email.
Common Scam Types to Be Aware Of: - Online website listing - Visitor list for sale - Hotel bookings - Advertising
Contact the Show Team
If you need assistance before, during, or after the show, please click hereto contact a member of the show team. Show personnel will maintain a show office and show personnel will be available on the floor during move-in, all show hours and move-out.
